8/10/2010 – EC Meeting

Officers Present: Phil Watson, Andy Dunn, Adam Rhode, Stevie Bown

Time Start: 7:40pm

Sponsorship:

• Cat Boarders was interested in becoming an FDA sponser. It was voted by EC members that this may be interfering with current sponsors and that we would not use them for sponsors.

FDA Cards:

• Phil encouraged working on getting the new cards printed and passed out to members at latest by the Christmas Party, make sure the sponsors are updated on the cards along with exactly what the discount is at the sponsor to avoid any confusion when the member tries to use the card about. Rhode is in charge of this.

Summer League:

· Casey thanked the EC for their help. We will hope to increase the number of teams for next year. For the league shirts, suggested that we pick permanent league colors to avoid confusion of two colors looking alike.

· Next year, start summer league earlier in the year in order to avoid conflicting with the soccer schedule and losing fields

· This year’s party is at Hog House, two pasta dishes (1 meat, 1 veggie) will be served with bread and a keg of beer

Pipe Line

• Has to be moved by Sept 1. Phil raised possibility of storing at Osage Creek. He will speak with them about the details and we arrange a day where we could get help moving the pipe from the ultimate community by offering dinner/beer, etc.

ADA:

• Phil proposed that next year mens ADA be moved to White River. They have two fields and lights so it could get started later and not be so hot.

Fall League

• Will not happen this year, but something to work on for future. Idea suggested that we just make winter league longer, expand to 16 weeks? Discuss this with Casey to see his opinion, how we would format, etc.

Osage Creek

• Greg Smith (479-435-2469, logannursey@gardener.com) owns land that that is he developing, located 22 miles from Dickson (by Tontitown). Phil is working with him so that we could use some of the land for ultimate fields. There is plenty of room to accommodate Harvest and even expand it. It is due to be completed by spring 2011, has been approved by city planning. Phil will go out on Thursday to further explore and try to work out terms, set time line.

Christmas Party

• Discussed possibility of having this at Mojo’s. Rhode will talk to April about their contact and speak with them about what they could offer. Budget set to ~$1000.
• Make sure that an announcement about the Toy Drive is put in the next FDA newsletter! Was not well publicized last year.
• (Note: after meeting was adjourned, spoke with manager at Tiamo’s and they suggested we could use their facility when they are closed on a Sunday. Have pasta buffet/beers. Speak with Rhode about holding off on Mojos.)

Winter League

• Discuss with Casey about making league longer. Try to find sponsor for winter league, mojos? Rhode looking into this sponsorship.

Harvest Moon

• Party confirmed for George’s, 1000$, Ben Miller Band performing, try to get an opening band and DJ. We can only have one band past 1am (patio closed for bands due to noise); decide who we want to have. Can maybe have acoustic on back patio?
• Beer can be provided by George’s but could also be brought in by Hoghaus in order to get brewed beer, owner Brian approved this. Stevie will speak with Karl about how much beer to have, look at budget, etc.
• City fields are reserved, Phil is going to speak with Boys and Girls Club about reserving (cld only have after 4pm) and what the charge wld be if we did not use them. Marshalltown can be used, 3 fields there. White River fields are probably not usable, but may be able to get one field. This is the last year we can use Asbell! Hopefully Osage Creek will work out so Harvest can be relocated there. City will line Lewis fields.
• Marshall Town needs to be mowed! Phil’s dad has a lawnmower. Can likely do in late October.
• Food served at Marshalltown. Make sure entire area is clean! Last year owner concerned b/c we did not clean the facilities enough.
• Friday Night preparty at Hoghaus, second floor.
• Saturday Food: Plan to have Hoghaus cater the dinner, Stevie will check budget and consider having breakfast served by Common Grounds. We raised the tournament fee by 25$ already this year, make higher for breakfast?
• Housing: Phil is looking into reserving rooms at the Clarion Inn.
• MC for Harvest party-Stevie looking into.
• Harvest Design: Phil will send Stevie info about the teacher he spoke with in March to try to get an art project going at the school for a design. Stevie will follow up with the teacher and try to get due date by mid September. Need to have Disccraft order in by Sept 18.

New Business

YCC:

• High school mixed team going to youth club championships in Blaine, MN on 8/14-15. They are asking for a donation in order to help with tournament cost. Breakdown of their expenses sent by Tim Caffrey:

$570 Entry Fee (19 players, $30 each)

$780 Hotel (4 rooms, 3 nights, 12 room-nights, does Not include tax)

$640 Gas for 4 cars, 700 miles, estimated

$996 Jerseys

• EC voted to give the team $1000 to help with their expenses.

Grand Masters Tournament

• Phil likes the idea of having one, he will try to speak with Grand Master players and see if they feel it’s a good idea.

Meeting Adjourned: 9:30pm