{Click to jump directly to specific checklist} Tournament Director Field Chairman Party Chairman Food, Water, Beer Checklist Program Chairman TOURNAMENT DIRECTOR Confirm field space Get artwork for discs. Order discs 6-8 weeks out. Arrange for Trophies with Sam Dodd, Jr. Collect tournament fees -Give to Treasurer Determine tournament structure -There should be a Tournament Director for each division at Harvest (Only one director is needed at Dan Gabor Memorial) Set brackets for teams in advance -Put into program -Adjust at Captain's meeting day of tournament Assemble player packs before tournament -Distribute packs at Captain's meeting -Include maps, programs, freebies, hotel information, discs, and party info. etc. Send information (maps, tourney structure, etc) to teams as soon as they express interest -Entry form Set rules for tourney -Enforce rules at tourney -Print in the program -(Ex: Brick Rule, Time-outs, ties, time cap, player eligibility, KC rule) Work with Field Chairperson -Assign fields to pools -Include field map in program Work with Video people to put them in the right locations Work with Merchandise people -Find volunteer or hire someone to sell merchandise during tournament -Make sure merchandise is delivered to Frisbee Central -Organize a "Lost & Found" system @ Frisbee Central -Return unsold merchandise to FDA Direct Captain's Meeting DIRECT ACTIVITIES DURING TOURNAMENT -Use horn to keep games on schedule -Collect scores {teams should report scores after each round} -Present trophies to winners *Everything underlined should be another volunteer – Not the T.D. FIELD CHAIRMAN CHECKLIST Gather all field markers -Make sure we have enough (purchase if needed) Inspect playing area as soon as possible to determine what needs to be done Organize a team of volunteers to do necessary maintenance/improvements Arrange for mowing of fields -Meet and pay the mowers Organize for the week before tournament -Raking -Lining fields -Putting cones on all fields Work with Tournament Director(s) to make map of fields -Determine which teams will play where Arrange for Porta-Potties to provide services -Meet, direct, & pay the service -Need at least 2 for Harvest for both days Work with the Trash Boss to keep fields clean Work with the Water People to keep water available Collect cones/ markers -Give back to owners -Return all FDA items to proper place Inspect fields after event to be sure we left it properly Make sure there are tables and tents for Frisbee Central -FDA owns one tent Underline indicates other people are needed besides Chairman. PARTY CHAIRMAN CHECKLIST Find Party Place -Work with FDA to negotiate price -Document agreement & FDA liability for damages -Pay for rental of space (with check from Treasurer) Music -Arrange for at least two bands within budget -Coordinate bands -Get Bands information EARLY! -Pay bands (with check from Treasurer) Beer -Work with FDA to find best deal on beer -10–15 kegs for Harvest (2 for Dan Gabor) -Supervise delivery of beer to party location -Supervise volunteers (if no bartenders) to dispense beer -Keep it COLD! -Drink one dry before tapping another -Monitor how many kegs are consumed -Arrange for empty kegs to be returned Tickets/Flyers -Get design from Art folks -Distribute tickets/flyers to public prior to party Coordinate Prize/Raffle Donations -Give them all away -Make sure the business are thanked on stage & in program Coordinate Door Rotation -Ultimate players take money & check ID's at door Coordinate Party Activities -Arrange for someone to "M.C." -Give away prizes -Sell raffle tickets -Make announcements -Direct costume Contest -5 Judges = 4 not from Fayetteville Underline indicates other people are needed besides Chairman. FOOD, WATER & BEER CHECKLIST FOOD -Pick up donated pasta & sauce -Deliver to caterer -Give map to fields and time information to caterer Coordinate food donations for players @ Frisbee Central -Bagels -Oranges -Bananas -Arrange for distribution at tournament -Make sure thanks are given in program WATER -Gather as many water jugs/coolers/containers as we have fields -Fill water containers and place one per filed -Arrange for the teams to get their water refilled by shuttle or more full containers BEER -Keep the kegs COLD! -Bring 1 keg to Saturday beer relays --Keep keg COLD! Return on Sunday Bring 2 kegs for Sunday beer --Keep the kegs COLD! Return empty kegs -Coordinate delivery of party kegs to party location -Track number of kegs consumed -Work with Party Person on beer distribution Recommended allowances per team: Bananas 40# box: per 3-5 teams + 1 box 11 boxes =Teams 50/5 + 1 Oranges 88 count 30# box: per 6 teams 8 Boxes = Teams 50/6 Apples: 1# per 3 team 16# = Teams 50/3 Bagels: 1 Dozen per team per DAY 85 dozen = Teams (50 + 35) Water: 3 to 6 Gal. per Team per DAY 500 Gallons = Teams 50*2*5 Underline indicates other people are needed besides Chairman. PROGRAM CHAIRMAN CHECKLIST Coordinate ad sales -Distribute forms to ad sellers -Make sure business are asked only once -Collect ad art/information for programs Obtain a map of fields (from T.D. or Fields Chairman) Include a map of city with hotel & party locations -Include sponsors on map Collect team biographies -Write bios for those not collected Layout artwork -Include tourney brackets -Put in some "fun" stuff Have program printed -Deliver programs to Player Pack Person -Have programs available at fields Complete program 1 week in advance of tournament Print Flyers and invitations to party with matching artwork Print tickets to party Underline indicates other people are needed besides Chairman.
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ABOUT Ultimate FDA UPA LEAGUES Winter Summer TOURNAMENTS Dan Gabor Harvest Moon Area Tourneys UPA Tournaments TEAMS Ludicrous Speed Other Where to Play Pictures Contact Links Members Regional Park Info Ultimate field sites in Fayetteville
LEAGUES Winter Summer
TOURNAMENTS Dan Gabor Harvest Moon Area Tourneys UPA Tournaments
TEAMS Ludicrous Speed
Other Where to Play Pictures Contact Links Members Regional Park Info Ultimate field sites in Fayetteville
